Registration is now open!
Please follow the instructions below to register for VICS XXV.
VICS offers three registration periods. The Chair, and your organization’s budget, would look favorably upon early registration. Details are as follows:
VICS reserves the right to close registration early should registration numbers exceed available capacity.
Fill out our application to register for VICS.
Submit your school registration fee via mailed check, Venmo, or credit card payment via Square. An invoice via Square will be emailed to you after completion of the Registration Form. Mailed check is preferred. Further information about electronic check or Venmo will be emailed to you upon completion of Registration Form. Please make mail checks, payable to the International Relations Organization at the University of Virginia, to the following address:
c/o Ari Ghasemian
506 Rugby Road, Apt. 3
Charlottesville, VA 22903
After you register, you will receive an invoice with your payment information. If you are paying by mailed check, please email our Chargé d’affaires a scan or photo of the check as proof payment was sent. Upon receipt of check, we will email you a written confirmation. If you are paying by electronic check or Venmo, you will receive an electronic receipt once the transaction has completed.
Your registration will not be complete until we receive your delegation and delegate fees. Delegate positions will not be finalized until proof of payment is received by our Chargé d’affaires, firstname.lastname@example.org.
Once committees are finalized, we will email you with the instructions on Delegate Registration.
Complete the final registration step on Thursday, March 26, 2020, between 12:00 pm and 6:30 pm. Location TBA.
Your delegation fee is nonrefundable. Your delegate fees are refundable through the end of the regular registration period. If you drop a delegate from your delegation after this date, your organization will still owe their delegate fee. If you add a delegate to your delegation at any point after your initial payment, you will owe only the additional delegate fee, at the rate in effect at the time of such addition.
If your payment is sent after the payment deadline, a penalty shall apply in the amount of 10 per cent of the outstanding balance. If you do not pay in full by the conference date, you will not be allowed to participate in the conference. If you continue to withhold payment past the conference, you will not be invited to future conferences and shall face legal action under the laws of the Commonwealth of Virginia. Please don’t let that happen.
If you have any questions about the conference deadlines, fees, and payments, please contact our Chargé d’affaires, Ari Ghasemian, at email@example.com, or our Secretary-General, Katya Sankow, at firstname.lastname@example.org.